5 CRM Examples Most Suited for Small Businesses

Customer relationship management (CRM) software is a business tool used to organize and automate data in a handy all-in-one hub for your team to use. That’s right, you can ditch the file cabinets and paper customer profiles in favor of a modernized system to keep track of everything from leads and campaigns to customers and tickets.

So what’s an example of CRM software? As with many business tools, there’s a wide range of CRM providers — like Zoho CRM, Freshsales Suite, and Zendesk — that are designed for different industries, like sales, marketing, and customer service. Now, you just have to find one that fits your particular business needs.

In this article, we’ll cover CRM examples from those industries and more, while explaining how much they cost and what they can do. If you’re interested in this software, you can always check out our CRM comparison guide for more information.

Sales CRM Examples

One of the most common uses of CRM software is by the sales industry, as keeping track of customer profiles, leads, and other important data can be vital when it comes to converting. Here are our top three picks of CRM examples for sales.

1. Zoho CRM – Best for small businesses
2. Freshsales – Best for beginners
3. HubSpot – Best for growing businesses

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		Free plan	Free trial	Best for	Starting price	Most expensive plan	Lead capture	Accept payments	Get started Click to get started and compare prices for your business
Zoho CRM	Freshsales	Sales Hub
check	check	check
15 days	21 days	close
Small businesses	Beginners	Growing businesses
$14/user/month	$9/user/month	$9/user/month
$52/user/month	$59/user/month	$150/user/month
check	check	check
close	close	Stripe integration
Try Zoho CRM	Compare Quotes	Try HubSpot

Compare CRM software for your business Compare CRM

Zoho CRM – Best for small businesses

There’s no other way to put it; Zoho CRM is the best example of CRM software for sales that can do it all. This popular choice — and our top CRM for sales — offers a wide range of flexible, low-cost pricing plans combined with an excellent selection of sales features. In fact, in our research, it netted the highest score of any provider for lead capture functionality, which means you’ll be attracting potential sales in no time.

Additionally, Zoho CRM offers a top tier contact database system, which can help you track and manage your potential customers in an effective way. With social listening features for Twitter, Zoho CRM sets itself apart from HubSpot and Freshsales, which doesn’t have any social listening features at all. Simply put, if you need a CRM example for sales, Zoho CRM is it.

Zoho CRM pricing

Zoho CRM is special in that it offers a lot of pricing plans. You can choose from five different pricing plans, as well as a free plan that can get you started without any cost to your business. Take a look at how the pricing plans match up against each other below:

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	Plan	Price Billed annually	Users	Storage	Support	Lead scoring	API	Custom reports	Custom automation builder
TRY FOR FREE		BEST FOR SMB
Free	Standard	Professional	Enterprise	Ultimate	Plus
Free	$14/user/month	$23/user/month	$40/user/month	$52/user/month	$57/user/month
3	Unlimited	Unlimited	Unlimited	Unlimited	Unlimited
User: n/a Org: 10MB	User: n/a Org: 200MB	User: 20MB Org: 10GB	User: 50MB Org (<200 users): 10GB Org (>200 users): 15GB	User: 100mb Org (<200 users): 10GB Org (>200 users): 30GB	User: 1GB Org: 5GB
Basic	Standard	Live chat, phone, email	Standard	24/7 live	24/7 live
close	check	check	check	check	check
check	check	check	check	check	check
close	Max 100	check	check	check	check
check	check	check	check	check	check

Check out our CRM quotes tool to collect personalized prices on CRM Get Quotes

Freshsales – Best for beginners

If you’re new to business software like CRM, you might be a bit intimidated by all these providers. Fortunately, Freshsales is an easy-to-use sales platform designed to get you started quickly. Our research found it to be the fastest setup process and most intuitive interface, allowing even beginners to utilize the entirety of its functionality without too much of a hassle. Because of that, it was also our top choice as a CRM for startups.

Like Zoho CRM and HubSpot, Freshsales offers a free plan, but it’s definitely the most basic of the three, offering the most basic lead capture and lead communication features, and no lead conversion features at all. Still, it’s better than a limited time free trial, as you can test it out indefinitely without a cost to your business.

Freshsales pricing

Freshsales offers three different pricing plans, as well as the basic free forever plan that can get you started. The pricing is very similar to Zoho CRM, in fact, with nearly identical starter and enterprise-level plans. Here’s how the three Freshsales plans match up against each other:

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	Plan	Price Billed annually	Users	Storage	Lead scoring	API	Custom reports	Custom automation builder
	BEST FOR SMB
Free	Growth	Pro	Enterprise
Free	$9/user/month	$39/user/month	$59/user/month
3	Unlimited	Unlimited	Unlimited
None	2 GB	5 GB per user	100 GB per user
close	check	check	check
close	check	check	check
close	check	check	check
close	20	50	100

See what Freshsales can offer your team today Try Freshsales

HubSpot – Best for growing businesses

While Zoho CRM and Freshales are clearly designed for small businesses, HubSpot is a CRM powerhouse that is prepped and ready to handle your large business needs. While it offers the best free plan on the list and plenty of low-cost options to get you started as a small business, it offers the best scalability across our research thanks to the expansive feature catalog.

It is worth noting, however, that those advanced features come at a price. HubSpot has some excellent lead conversion features, like lead scoring and the ability to add products to deals, but you’ll have to pay for the Professional plan, which is nearly double the cost of Freshsales’ and Zoho CRM’s most expensive plans. Suffice to say, HubSpot is best for companies that plan to have deep pockets and grow to match them.

HubSpot pricing

Like Freshsales, HubSpot offers three different pricing plans, as well as the impressive free forever plan that can honestly act as a fully functional CRM for smaller businesses. Luckily, the more expensive plans can handle it when you start to grow. Here are how the HubSpot pricing plans matchup:

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	Plan	Price Billed annually	Onboarding fee	Users	Storage	Lead scoring	API	Custom reports	Advanced forecasting
BEST FOR SMB
Free	Starter	Professional	Enterprise
Free	$9/user/month	$90/user/month	$150/user/month
close	close	$1,500	$3,500
2	Unlimited	Unlimited	Unlimited
5 documents	5000 documents	5000 documents	5000 documents
close	close	check	Predictive scoring
check	check	check	check
close	close	check	check
close	close	check	check

Check out HubSpot for your business today Try HubSpot

Marketing CRM Examples

When it comes to attracting and retaining customers, a good CRM example can really help you improve your numbers. Here are our top picks for examples of CRM for marketing:

1. Freshsales Suite (Growth) – Best for ease of use
2. HubSpot (Free) – Best free CRM example
3. Keap (Pro) – Best for email marketing

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		Plan	Price Billed annually	Free trial	Email marketing	Social marketing	Content marketing	Paid marketing	Omnichannel features	Try it
SPONSORED
Salesforce Marketing Cloud	Freshsales Suite	HubSpot	Keap
Basic	Growth	Free	Pro
$400 per month	$9/user/month	Free	$159/month
30 days	21 days	close	14 days
check	check	check	check
check	check	close	close
check	check	check	close
check	check	check	close
check	check	close	check
Try Salesforce	See CRM Deals	Try HubSpot	Try Keap

Compare CRM software for your business Compare CRM

Freshsales Suite – Best for ease of use

That’s right, in addition to being one of the best CRM examples of sales software, Freshsales has another platform called Freshsales Suite that operates as a sales and marketing combo. This affordable, easy to use option offers tools like email marketing templates, web forms, and website visitor tracking across all paid plans, and more advanced features like drip campaigns and social media integration if you’re willing to pay a bit more.

Like Freshsales, Freshsales Suite offers a free plan, but again it’s pretty weak, particularly compared to HubSpot. You’ll get no chatbots or social media integration and your contact management functionality is extremely limited. Still, if you need a sales and marketing combination that can handle your data without too much know-how, Freshsales Suite is undeniably the go-to solution.

Freshsales Suite pricing

Freshsales Suite is priced exactly like Freshsales, offering three different pricing plans as well as the free forever plan. The actual prices are even the same, keeping Freshsales Suite on the more affordable side of the spectrum, particularly compared to HubSpot. Here’s how Freshsales Suite’s pricing plans matchup:

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	Plan	Price Billed annually	Users	Storage	Email marketing	Omnichannel features
	BEST FOR SMB
Free	Growth	Pro	Enterprise
Free	$9/user/month	$39/user/month	$59/user/month
3	Unlimited	Unlimited	Unlimited
None	2 GB	5 GB per user	100 GB per user
check	check	check	check
close	check	check	check

Find the simplest CRM with the lowest price quote Compare Prices

HubSpot (Free) – Best free CRM example

In addition to being an excellent solution for growing businesses, HubSpot also offers one of the best free CRM examples available on the market today, particularly when it comes to marketing. At no cost, you’ll get web forms, chatbots, social media integration, marketing email design editors, and website visitor tracking, a lineup of features that many paid plans don’t even offer.

There are downsides in other categories with a HubSpot free plan, though. You won’t get a lot of help and support options, as free users only get access to the knowledge base and community forum for solving problems. Additionally, the data and analytic tools are pretty bare bones, with no customizability to speak of. Still, you could do a lot worse than HubSpot, particularly at no cost to your business. In fact, we found that this plan from HubSpot is the best CRM for marketing.

HubSpot pricing

If you do decide to branch out from the HubSpot free plan and want to try your hand at a paid plan, HubSpot offers plenty of options that can suit your needs. The HubSpot Marketing Hub is likely what you’re looking for if you need marketing functionality, so here’s how those HubSpot pricing plans match up against each other:

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	Plan	Price Billed annually	Onboarding fee	Users	Storage	Email marketing	Social marketing	Content marketing	Paid marketing	Omnichannel features	Contact limit
Free	Starter	Professional	Enterprise
Free	$9/user/month	$800/month	$3,600/month
close	close	$3,000	$7,000
2	Unlimited	Unlimited	Unlimited
Unlimited	Unlimited	Unlimited	Unlimited
check	check	check	check
close	close	check	check
check	check	check	check
check	check	check	check
close	close	check	check
Unlimited	1,000	2,000	10,000

Check out Hubspot for your business today Try HubSpot

Keap – Best for email marketing

Many examples of CRM software can help you manage your entire marketing campaign. Still, if you’re taking a more stripped-down approach and just need email marketing functionality, Keap could be your best bet. For one, it offers unlimited drip campaigns, which HubSpot doesn’t offer at all, and Freshsales Suite only offers with strict limitations.

However, if you need anything more than email marketing, Keap won’t be your best option, as it offers no social media integration. Additionally, security is a bit lax, offering no multi-factor authentication or security emails, so you’ll want to be sure you’ve invested in cybersecurity elsewhere.

Keap pricing

Keap keeps it simple with only two pricing plans and no free forever plan to speak of, so you’ll have to pay to get access. Additionally, prices are a bit high, so you better be sure that you only need email marketing before busting out the checkbook for this one. Here’s how the two Keap pricing plans match up against each other:

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	Plan	Price Billed annually	Users	Email marketing	Social marketing	Content marketing	Paid marketing	Omnichannel features	Contact limit
Max	Ultimate
$229/month	$279/month
3 ($29 per each additional)	3 ($29 per each additional)
check	check
close	close
close	close
close	close
check	check
4 million	4 million

Check out Keap CRM for your business Try Keap

Customer Service CRM Examples

There’s no better way to keep your customers than by keeping track of their information and interactions to better solve their problems, which is where CRM examples for customer service can really come in handy. Here are our top picks:

1. Zendesk – Best for help and support options
2. Freshdesk – Best for scalability
3. Zoho Desk – Best value CRM example

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		Free plan	Free trial	Starting price	Most expensive plan	Email Comms Channel	Phone Comms Channel	Website Live Chat Comms Channel	Social media Comms Channels
SPONSORED
Salesforce Service Cloud	Zendesk Suite	Freshdesk	Zoho Desk
close	close	check	check
30 days	30 days	21 days	15 days
$25/user/month	$49/user/month	$19/user/month	$14/user/month
$330/user/month	$215/user/month	$119/user/month	$40/user/month
check	check	check	check
Requires Telephony integration/Voice add-on on all plans	check	Available with Omnichannel plans	close
Limited to 1 license (Essentials), unavailable (Pro), additional cost (Enterprise)	check	Available with Omnichannel plans	Available with Enterprise plan
Yes – 2 account max.	check	check	close

Compare CRM software for your business Compare CRM

Zendesk – Best for help and support options

The best CRM example for customer service — also known as helpdesk software — is Zendesk, thanks to its large catalog of features and its robust customizability across the platform. Through the Suite packages, you’ll be able to create tickets for customers via email, social media, texting, chatbot, and web form, making it the most complete options on this list.

Additionally, what really sets Zendesk apart is that it offers its own help and support options that are above and beyond other solutions. Every single plan, even the low-cost Support option, offers phone, chat, email, knowledge base, and community forum support, and you can even pay a bit extra to get 24/7 coverage. All in all, Zendesk is your best bet for customer service CRM software.

Zendesk pricing

Like Freshdesk, Zendesk offers two different types of pricing plan options: Support and Suite. The Suite plans are more expensive but offer more functionality across different channels of communication. We’ve collected all three Support plans and all five Suite plans, so you can see how they match up against each other on the basics:

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	Plan	Price Billed annually	Users	Email support	Phone support	Live chat support	Social media support
Support Team	Support Professional	Support Enterprise	Suite Team	Suite Growth	Suite Professional	Suite Enterprise	Suite Enterprise Plus
$19/user/month	$55/user/month	$115/user/month	$55/user/month	$89/user/month	$115/user/month	$169/user/month	Custom pricing
Unlimited	Unlimited	Unlimited	Unlimited	Unlimited	Unlimited	Unlimited	Unlimited
check	check	check	check	check	check	check	check
Requires Telephony integration	Requires Telephony integration	Requires Telephony integration	check	check	check	check	check
check	check	check	check	check	check	check	check
Facebook + Twitter	Facebook + Twitter	Facebook + Twitter	Facebook + Twitter	Facebook + Twitter	Facebook + Twitter	Facebook + Twitter	Facebook + Twitter

Try out Zendesk for your team now Try Zendesk

Freshdesk – Best for scalability

If you’re thinking about getting fresh with customer service, you’ve come to the right place. Freshdesk is the customer service platform from Freshworks, the umbrella under which Freshsales and Freshsales Suite operate. This particular iteration is quite impressive, offering a lot of functionality for a low price. In fact, the cheap pricing plans make Freshdesk an extremely scalable platform, so it can grow with you.

Like Zoho Desk, Freshdesk offers a free forever plan, but it’s quite limited, although it allows you to ticket from email, social media, and web forms. It’s worth noting that all paid plans can do this as well, and there’s no way to pay extra for SMS or chatbot ticketing. Still, if you can do without those, this easy-to-use platform might be the way to go for your business.

Freshdesk pricing

Like Zendesk, Freshdesk offers two different types of plans, the main Freshdesk support plans and the expanded Omni options. You’ll find four main plans and three Omni plans, which give you a                             ccess to built-in VoIP and website live chat for communicating with customers. Here’s how these plans match up against each other:

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	Plan	Price Billed annually	Users	Email Comms Channel	Phone Comms Channel	Website Live Chat Comms Channel	Social Media Channels	Customer feedback
Free	Growth	Pro	Enterprise	Omni Growth	Omni Pro	Omni Enterprise
Free	$19/user/month	$55/user/month	$89/user/month	$29/user/month	$79/user/month	$119/user/month
Unlimited	Unlimited	Unlimited	Unlimited	Unlimited	Unlimited	Unlimited
check	check	check	check	check	check	check
close	close	close	close	check	check	check
close	close	close	close	check	check	check
check	check	check	check	check	check	check
close	close	check	check	close	check	check

Try out Freshdesk for your team now Try Freshdesk

Zoho Desk – Best value CRM example

Zoho Desk is the helpdesk software from Zoho, the company behind Zoho CRM, so you know you’re getting a solid platform. In this instance, Zoho Desk performed admirably in our research, netting a particularly high score for pricing, as it offers a lot of features at a surprisingly low price point, which is why we believe it to be the best option when it comes to value.

For one, the maximum price is only $40 per user, per month, compared to $215 per user, per month for Zendesk and $119 per user, per month for Freshdesk. Obviously, you don’t get as much functionality, but you still get email, chatbot, and web form ticketing across all plans, even the free one. You also get robust customer data base features and data analytics across all paid plans, which again are decidedly affordable.

Zoho Desk pricing

Zoho Desk offers only three pricing plans, far less than the other two CRM examples for customer service, as well as a free forever plan that is pretty limited. Take a look at how these pricing plans match up against each other to understand why Zoho Desk was our top pick for value:

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	Plan	Price Billed annually	Users	Email Comms Channel	Phone Comms Channel	Website Live Chat Comms Channel	Social Media Channels
Free	Standard	Professional	Enterprise
Free	$14/user/month	$23/user/month	$40/user/month
3	Unlimited	Unlimited	Unlimited
check	check	check	check
close	close	Telephony integration required	Telephony integration required
close	close	close	check
close	check	check	check

Try out Zoho Desk for your team now Try Zoho Desk

Industry-specific CRM Examples

In addition to the options on this list that are for general use, CRM software is available that is specific to a particular industry, like healthcare, real estate and non-profit organizations. So, the real question is, should you opt for an industry-specific CRM software provider or will the general use options handle what you need?

In earnest, general use platforms like Zoho CRM, Zendesk, and Freshsales Suite are very well-equipped to handle the majority of industry-specific needs. Still, you’ll want to make sure the provider you opt for has the features you need before you buy.

Healthcare companies, for example, will want to ensure that the CRM they choose is HIPAA compliant to protect patient data. Real estate companies, on the other hand, will want to make sure that the CRM can integrate with popular real estate sites like Zillow. Basically, do your due diligence when it comes to checking out the features available for a CRM example, so you don’t end up spending money on a platform that doesn’t have what you need.

How Did We Find the Best CRM Examples?

If a website is just throwing CRM examples on a list, you can’t be sure you’re getting the best information to make your decision. Fortunately, Tech.co isn’t any other website, as all our business software rankings are backed up by hours of in-depth research that puts every provider through the ringer.

For CRM examples, we’ve dug as deep as possible to learn everything about the 12 software providers we researched to help you out, measuring metrics like features, pricing, customizability, ease of use, and help and support options. Through these categories, we were able to come up with suggestions on this list.

If you want to learn more about our process of rating and ranking business software, make sure to head on over to our Tech.co research guide to see how the guides are made.

Frequently Asked Questions

Written By

Conor Cawley

Conor is the Lead Writer for Tech.co. For the last eight years, he’s covered everything from tech news and product reviews to digital marketing trends and business tech innovations. He’s a feature, reviews, and news contributor for Android Police, and he has hosted tech-focused events for SXSW, Tech in Motion, and General Assembly, to name a few. He also cannot pronounce the word “colloquially” correctly.

You can email Conor at conor@tech.co.

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